See your school's cash clearly.
Import the bank statement, match every deposit to a parent, track what you spend, and close the month for your accountant, in clicks, not spreadsheets.
- Import CSV, Excel or OFX and match deposits to parents with suggestions
- Record expenses with receipts, approvals, suppliers and categories
- Hand your accountant a tidy one-click month-end pack
Match every deposit to the right parent
Import your bank statement as a CSV, Excel or OFX file and EarlyTrack reads every transaction for you. It suggests matches, deterministic first, so you stay in control, and you simply confirm. Split a single deposit across several fees when a parent pays more than one child, and watch balances and statements update as you go.
Track what the school spends
Capture every expense with its receipt attached, route it through an approval workflow, and keep your suppliers and expense categories tidy. Pull VAT, reconciliation and cash-flow reports whenever you need them, then bundle the lot into a one-click month-end accountant pack with the receipts already included.
What's included
Finance Operations is part of EarlyTrack Complete.
Records and reconciles, it never moves money
EarlyTrack reads your bank statement and helps you match deposits and record expenses. It never collects, holds or moves money, and every step is recorded.
You confirm every match
Matching is deterministic first and suggestion-led: EarlyTrack proposes, you confirm. Nothing reconciles itself, so you always know exactly which deposit went to which parent.
Approvals on every expense
Expenses can route through a configurable approval workflow, with receipts attached, so the right person signs off before an expense is final.
Every action is audited
Imports, matches, expenses and reconciliations are all recorded in a full finance audit trail, so you can answer "who did this, and when" without guessing.
Your accountant gets a tidy pack
Close the month with a one-click accountant pack: your reconciliation, VAT and cash-flow reports bundled with the receipts, ready to hand over.
Add your bank accounts and import in minutes
Start by adding the bank accounts your preschool actually uses, then bring in each statement as a CSV, Excel or OFX file. EarlyTrack reads every transaction so you are working from the same numbers your bank shows, with no retyping and no separate spreadsheet to keep in sync.
One place for every account
Add each bank account once and keep its statements together, so the fees account and any separate accounts your centre runs all live in the same finance area instead of scattered across files.
Import the format your bank gives you
Most banks let you download a statement as CSV, Excel or OFX, and EarlyTrack reads all three. You upload the file your bank already produces, and the transactions are ready to match.
Duplicates flagged for you
If the same transaction turns up in two imports, EarlyTrack flags the duplicate so you do not match it twice and your reconciliation stays accurate from month to month.
Keep suppliers and categories organised
Every expense you capture can be linked to a supplier and an expense category, so you build a clean record as you go rather than sorting receipts at year end. Once your suppliers and categories are set, capturing a new expense is quick and consistent, and your reports group spending the way you think about it.
A list of who you pay
Keep your regular suppliers in one list, from the food supplier to the maintenance team, so you can attach the right supplier to an expense without retyping it each time.
Categories that match your school
Group spending into expense categories that suit a preschool, so you can see where the money goes and your reports stay easy to read for both you and your accountant.
Receipts attached at capture
Attach the receipt when you record the expense, so the slip and the figure stay together and the supporting document is already in place when the month-end pack is built.
Reports and a cash-flow view at a glance
When you need the figures, the reports are already there. Pull a bank reconciliation report, a VAT report and a cash-flow view whenever you want, instead of building them by hand. The cash-flow dashboard shows money in and money out so you can see how the term is going without opening a spreadsheet.
Bank reconciliation report
See how your matched transactions line up against the bank, so you can confirm the month reconciles and spot anything still outstanding before you close it.
VAT report when you need it
Pull a VAT report from the expenses and transactions you have already captured, so the figures your accountant needs are gathered in one place rather than rebuilt by hand.
Cash-flow at a glance
The cash-flow dashboard shows money in and money out, so you get a clear picture of where your school stands without working through every line yourself.
Finance Operations questions, answered
See your school's cash clearly.
The 14-day free trial gives you full access and the full Finance Suite, bank reconciliation, expenses and the month-end accountant pack included, with no credit card required.
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