Home›Finance Suite›Petty Cash
Part of the EarlyTrack Finance Suite

Run the office cash tin properly.

Floats, cash spends and top-ups, receipts, approvals, and counts that explain every cent — so petty cash never goes missing.

  • Count the tin and explain every variance, never fudge it
  • A second pair of eyes approves spends above a threshold
  • Capture a receipt for every spend and pack them for your accountant
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EarlyTrack Petty Cash overview showing cash boxes and balances
POPIA-aligned Every action audited No accounting background needed Priced in ZAR
Cash counts · Variance PRO

Count the tin, explain the difference

The point of petty cash is that the box should always balance. Count the real cash on hand, and EarlyTrack compares it to the system balance. If there is a variance, you record it and explain it with a reason — you never just fudge the number. Once you are happy, lock the month so those entries can't change.

Count real cash on hand
Compare to the system balance
Record & explain any variance
Lock the month when it balances
Every count kept in the audit trail
Never fudge it — differences are explained
EarlyTrack cash count screen comparing counted cash to the system balance with a variance
Approvals · Staff requests PRO

A second pair of eyes on every spend

Capture cash expenses and top-ups as they happen, with a receipt against each one. Spends above a threshold route through a second-person approval workflow, so no single person controls the cash on their own. And when staff need money, they raise a cash request that is submitted, approved, issued and reconciled — all in one place.

Capture cash expenses & top-ups
Receipt capture per spend
Second-person approval above a threshold
Staff cash requests
Submit → approve → issue → reconcile
No one controls the cash alone
EarlyTrack petty cash approvals queue

What's included

Petty Cash ships with the Professional plan.

Feature
Standard
Professional
Petty CashPRO ONLY
Cash boxes & floats
Capture cash expenses & top-ups
Receipt capture
Approval workflow
Cash counts & variance
Staff cash requests
Reports & receipt packs
Month lock
Built to be safe

Cash you can account for, every rand

Petty Cash is designed so the box can never quietly drift, and you can always show exactly what went in, what went out, and who signed it off.

Counts catch a drifting tin

Every cash count compares the cash you physically count to the system balance, and any difference must be recorded with a reason — so a slow drift is caught and explained, not ignored.

A second person on bigger spends

Spends above a threshold route through an approval workflow, so one person never controls the cash on their own.

A receipt behind every spend

Capture a receipt against each spend, see entries flagged when one is missing, and bundle them into receipt packs for your accountant.

Lock the month once it balances

After you have run your counts and the box balances, lock the month so the petty cash entries for that period can no longer be changed.

Petty cash questions, answered

Cash counts compare the cash you physically count to the system balance, and any difference must be recorded with a reason — you can't just fudge it. Spends above a threshold need a second person to approve, and every entry is kept in a full audit trail, so you can always show who did what and when.
Yes. Staff submit a cash request, an approver signs it off, the cash is issued from a box, and it is reconciled against a receipt afterwards — so every rand that leaves the tin is accounted for from request to receipt.
Yes. You capture a receipt against each spend, entries are flagged when a receipt is missing, and you can bundle receipts into receipt packs to hand to your accountant at month-end.
Yes. Once you have run your cash counts and are happy the box balances, you can lock the month so the petty cash entries for that period can no longer be changed.

Get the office cash tin under control

The 14-day free trial gives you the complete Professional plan and the full Finance Suite — including Petty Cash — with no credit card required.

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No credit card. Full Professional access. Cancel any time.

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