Preschool Payroll Software for South African Preschools
Run SARS-compliant payroll for your preschool staff. PAYE, UIF and SDL worked out for you, with payslips, EMP201 returns and IRP5 year-end certificates, all in a few clicks.
- SARS PAYE, UIF and SDL calculated for every pay run: monthly, weekly or fortnightly
- Payslips, EMP201 returns and IRP5 year-end certificates, ready to submit
- EarlyTrack prepares your payroll, so you stay in control and submit to SARS
- Pay day on one screen: Approve and pay in one step, then upload the ACB Banking Payment File from Pay at the bank
From staff pay setup to a locked pay run
Set up your pay items (earnings and deductions) once, then give each staff member their own pay setup: salaried or hourly, banking, tax number, date of birth, medical scheme membership and retirement. Add the recurring earnings and deductions that repeat every period, and when it's time to pay, run a monthly, weekly or fortnightly pay run from draft to approved to locked. EarlyTrack works out the PAYE, UIF and SDL for every person, and you review the whole run before anything is final. A payroll setup checklist shows what is still missing before your first pay run, This month puts the month's pay run and everything that needs fixing on one screen, and Pay one person pays someone with a monthly pay setup on their own, for example a staff member who leaves mid-month.
Payslips, EMP201 and IRP5, done for you
Press Approve and pay and EarlyTrack approves the run, makes a payslip for every staff member and locks the pay run (the month, for monthly pay) in one step. Staff get their payslip by email, locked with their ID or passport number, and staff with a staff portal login can open it there. On Pay at the bank, download the ACB Banking Payment File to upload all the salaries to your bank in one go (FNB business banking today, more banks coming), and the accountant pack gives your accountant every payroll report as Excel in one download. Each month's PAYE, UIF and SDL roll up into your EMP201 totals automatically, once-off adjustments and bonuses are captured and approved separately, and at year-end EarlyTrack prepares the IRP5 and IT3(a) tax certificates from the very same figures. A compliance view and SARS deadline reminders keep you on time. You submit through SARS eFiling, EarlyTrack does the preparation.
What's included
Payroll ships with EarlyTrack Complete.
Payroll you can trust, with the figures always right
EarlyTrack applies the official SARS tax tables and works out PAYE, UIF and SDL the same way every time, so you can pay your staff and answer SARS with confidence.
SARS tax tables, applied for you
The official income-tax brackets, rebates, medical scheme tax credit, UIF ceiling and SDL levy for the current tax year are built in and applied automatically. PAYE is worked out on a frequency-aware, year-to-date cumulative basis, with a yearly versioned update.
Review before you lock
A pay run starts as a draft you can check person by person, then moves draft → in review → approved → locked, so it's only final once someone with full payroll access approves it. Nothing is paid or filed by accident.
EarlyTrack prepares, you submit
EarlyTrack never moves money or files returns on your behalf. It gives you payslips, the EMP201 and IRP5/IT3(a) figures, each person's net pay and an ACB Banking Payment File to upload to your bank. You release the salaries in your own bank and submit to SARS through eFiling.
A full payroll audit trail
Every pay run, adjustment, approval and lock is recorded, so you can answer "who did this, and when" and hand your accountant or bookkeeper a clean, complete trail at year-end.
Payroll questions, answered
Ready to run your preschool payroll without the stress?
The 14-day free trial gives you full access, including Payroll: SARS PAYE, UIF and SDL, payslips, EMP201 and IRP5 year-end certificates, with no credit card required. Payroll runs off the same staff records you use across the platform, including structured teacher assessments, so each person is set up once.
Start your free trialNo credit card. Full access during the trial. Cancel any time.